In the generic version of the formula above, first is first name, and last is last name. Sometime you need to flip the first and last name within the cell. Here’s how you can use it to merge your first and last names. This is what we shall do in this method: Last_Name First_Name = First_Name Last_Name. Separating Out Last Names. To avoid this, the best thing to do is convert the formulas of the combined co to permanent values by copying them and pasting them as values in the same column (Right-click and select Paste Options->Values from the Popup menu). To change that, you can add space within the formula. This technique takes advantage of Excel’s pattern recognition capabilities. First Name. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. 3. Combines the names above, separated by a comma (Fuller, Andrew) =CONCATENATE(A2," ",B2) Combines the names above, separated by a space (Nancy Davolio) The process involves separating the text into two columns, one for the first name and one for the last name. Now you’ll find the first and last name combined in cell C2 with space in between. 4# choose Destination Cell, such as: C1, then click “Finish” button. Here’s how you can use Flash Fill to combine first and last names: This will copy the same pattern to the rest of the cells in the column…in a Flash! Home » Quick Tip: Reverse Last Name, First in an Excel List. Copy this formula to the rest of the cells in the column by double-clicking the fill handle (located at the bottom right of cell C2). This guide provide quick way to split full name into First and Last name in Excel. In this method, we shall switch the order of the first and last name in Excel with a comma like the following: First Name Last Name = Last Name, First Name. You can use the Left function, Right function and Find function to spit a full name to the first name and last name with following steps. For example, if your original first and last names started with small letters, you can capitalize the first letter of the first and last names in the combined cell and when you apply flash fill, it will automatically copy your pattern and capitalize the first letter for all the names. Explore more articles on Excel text functions here. It detects and copies patterns very effectively, including capitalization and punctuation. We can do this using any of the following 3 Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(",",A2)-1)&" "&LEFT(A2,SEARCH(",",A2)-1), =REPLACE(A3,1,SEARCH(",",A3)+1,"")&" "&LEFT(A3,SEARCH(",",A3)-1), =MID(A4&" "&A4,SEARCH(", ",A4)+2,LEN(A4)-1). In this way, you can have names joined exactly the way you like. Finalise the separation If we want to use a “Hi Firstname” salutation we need to split that and it’s easy to do. Method 1. In the example, the active cell contains this formula: = RIGHT(B4,LEN(B4) - FIND("*",SUBSTITUTE(B4," ","*",LEN(B4) - LEN(SUBSTITUTE(B4," ",""))))) You have full name in a single column and want to get the solution to separate them. Davolio. Flip the first and last name in a column with a function. =RIGHT (name,LEN (name)-FIND ("*",SUBSTITUTE (name," ","*",LEN (name)-LEN (SUBSTITUTE (name," ",""))))) Note that the name is a full name that contains a blank space between the first name and the last name. You can also use retyping method of reverse the first name and last name within cells. If you want to get the first name from a full name list in Column B, you can use the FIND function within LEFT function in excel. When working with spreadsheets that contain names, keeping first and last names in separate columns is often convenient. So let’s look at two of the ways we could easily do this in Excel. For example, Smith Joshua = Joshua Smith. So for our example, your formula now is =A2&” “&B2. In this article, I will show how to switch first and last names in Excel with a comma. Select the entire Column containing Names > click on the Data tab in the top menu bar and click on Text to Columns option in “Data Tools” section. To change that, you can add space within the formula. The only difference between the two is the way they are used. If you have a first name, last name, and a middle name in cells A2, B2, and C2 respectively, your formula in D2 can be =CONCATENATE(A2,” “,B2,” “,C2). Simply double click the fill handle (located at the bottom right of cell C2). Normally, in the Excel, the MID function which combines the SEARCH and LEN functions can help you to flip the first and last names as you need. Formula. In our spreadsheet, the first and last names are separated by a space. Click on the first cell of the column where you want the combined names to appear. The ampersand (&) is more of an operator than a formula. Therefore, the first name will go to the first … You don’t have to spend time typing formulas. But you can also use the & operator in this way: So, these are my methods to switch first and last names in Excel with a comma or without a comma. Altogether, Excel will allow you to combine up to 255 different items. Our table consists of 3 columns: “First Name” (column B), “Last Name” (column C) and “Full Name” (column E). Another method of combining the First name and Last name is Concatenation in excel. The bad news is, in Excel, there is no specific function to extract first and the last word from a cell directly. Add a new column next to the column with the original names and type the name part that you want to extract in the first cell (the first name in this example). In the example, the active cell contains this formula: = B4 & " " & C4 Select the cell containing the last name (B2). Setting up the Data We will set up … For inserting the date on which the workbook was saved the last time use the following VBA code. Then we shall concatenate those parts to make a new name format. 3) Switch the Order of the First and Last Name in Excel without Comma. In the same way, you can also set the pattern to have the last name followed by a comma, followed by the first name. Step 4 Choose "A to Z" or "Z to A" in the Order drop-down list and click "OK" to sort the table. I earn a small commission if you buy any products using my affiliate links to Amazon. Select the cell containing the first name (A2) followed by a comma(,). The first step to sorting by the last name is to get the last name in a separate column. We can do this using any of the following Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&", "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&", "&LEFT(A3,SEARCH(" ",A3)-1), =MID(A4&", "&A4,SEARCH(" ",A4)+1,LEN(A4)+1), Last_Name First_Name = First_Name Last_Name. Microsoft Excel is often used to store data including personal information like names, addresses, contact numbers, etc. Popular Articles: The VLOOKUP Function in Excel COUNTIF in Excel 2016 How to Use SUMIF Function in Excel If you’re using any version of Excel from 2013 onwards, you’ll get Excel’s flash fill functionality. Please feel free to state your query or feedback for the above article. Press the Return Key. You will get all the formulas and methods I have used in this article. The generic formula is as follows:=LEFT (B1,FIND (” “,B1)-1).… Split full name to first and last name However, there may be times when you need to combine the first and last names back into one column. Fortunately, you don’t need to do this manually. Insert Date Last Saved. In this tutorial, we will look at two such methods. Once you have sorted all the columns by the last name column, you can remove the first name and last name columns so only the column with the combined names remains. Here is a tutorial that will help you create separate First Name and Last Name columns using formulas. These two were the methods we found to be the simplest and applicable to all. Description (Result) =A2&" "&B2. We cover the issue of middle names as well. Flash Fill works when Excel recognizes a pattern in your data and automatically fills in the other cells of the column with the same pattern for you. For this, we have some sets of First and Last name as shown below. Here's a quick method for sorting a list like the one above by last name. It is mainly used to join several text strings into one. We provide tips, how to guide and also provide Excel solutions to your business problems. Perfect! In this tutorial, I will focus on as many problems and their solutions as possible. Also, replace the first cell reference with the second cell reference and vice-versa. In the generic form of the formula (above), name is a full name, with a space separating the first name from other parts of the name. If you need to join separate first and last names together into a single full name, you can easily do so with concatenation using the ampersand (&) character. If Excel senses a pattern (in most cases it does), it will populate the first names in all other cells automatically. Related Articles: Join first and last name in excel. Nancy. Combine First and Last Name in Excel – Example #2. Other Excel tutorials you may find useful: Set a Row to Print on Every Page in Excel, Extract URL from Hyperlinks Using Formula, 2021 © Spreadsheet PlanetPrivacy Policy | Sitemap, How to Merge First and Last Name in Excel (2 Easy Ways), Merge First and Last Name using Flash Fill, How to Split One Column into Multiple Columns in Excel, How to Make all Cells the Same Size in Excel (AutoFit Rows/Columns), How to Reverse a Text String in Excel (Using Formula & VBA). Is there any formula, default or programed, to solve this problem? Think of the format of the combined text. 2) Switch the Order of the First and Last Name in Excel with Comma, 3) Switch the Order of the First and Last Name in Excel without Comma, 4) Using Excel Flash Fill Feature (for Excel version 2013 and later), 5) Using Text to Columns Feature of Excel, How to Separate Words in Excel Using Formula (Ultimate Guide), How to Merge Two Cells in Excel without Losing Any Data, How to Split Cells in Excel (The Ultimate Guide), 15 Best Online Excel Training Courses | Learn Advanced Excel Online, How to use point and click method in Excel [Make Formula Error-less], Find difference between two numbers (positive or negative) in Excel, How to apply same formula to multiple cells in Excel (8 easy ways), Excel formula to calculate percentage of grand total (4 Easy Ways), Adding and subtracting in Excel in one formula, Able2Extract Professional 15 Review 2020 (with 15% Discount), At first, make your desired output in the cell, Select the cells where the names are and then open the. You can do that by replacing everything before the last name with a blank so that you only have the last name left. Fuller. Add &” ” after the cell reference for the first name. Since Excel works on what’s in the parenthesis first (like in math), it will combine the first name, a space, and then a last name and put the correct capitalization on … Select the cell containing the last name (B2). The first method involves 2 steps. And then drag the fill handle down to the cells to apply this formula, then you can see all first and last names have been revered. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&" "&LEFT(A3,SEARCH(" ",A3)-1). This is a really cool technique. And this is how you can enter the first one. If your full name is last name first name format, to reverse the first and last names, please apply the following formula into a blank cell where you want to get the result: Then, drag the fill handle down to the cells that you want to use this formula, and all the first and last names have been reversed as below screenshot shown: A2&" "&A2: This part is used to join the cell co… In the generic form, here are the formulas to combine first and last name in Excel: = first_name_cell &" "& last_name_cell CONCATENATE (first_name_cell," ", last_name_cell) In the first formula, concatenation is done with an ampersand character (&). Data that we will use in the examples. Since this method doesn’t involve a formula, it doesn’t depend on the original columns. You will notice that the first name and last name are combined together alright, but without any space in between. Method 1: Using Convert text to column wizard So for our example, your formula now is =A2&” “&B2. Hope you understood how to join first & last name in Excel. We shall try to give you a solution. These are the simple ways to reordering the first and last name. 1. Even I have shown how to switch names with three or more parts. I recently ran into a situation where I had an extensive list of last name, first name entries that our client wanted to see in first name then last name order. STEP 1. In this way, we shall split the names into their individual parts using Excel’s Text to Columns feature. There are times when the names in the data are full names and you would like to split them into first names and last names (sometimes with middle names). Depending on the problems, you might face many problems. 4. Last Name. Text To Column & TextJoin. So if you make any changes to the original values, they get reflected in the combined values. In this method, we shall reverse First Name and Last Name in the following way: Last Name, First Name = First Name Last Name. Open up the excel sheet which has the full names stored in Column A.Now, do a right click on the column header just next to it. Bush, George W.) which I want to convert to George W. Bush. We want the merged full name to appear as the first name – a single space – then family (or last) name. You will notice that the first name and last name are combined together alright, but without any space in between. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1) Add &” ” after the cell reference for the first name. It’s now time to copy this formula to the rest of the cells in the column. Here, we specified that if cell B2 is not blank (that means if a middle name exists), we want just the first character from the cell B2. Let’s use the same dataset as above and apply the CONCATENATE function to it: You’ll notice that since you’re using a formula, the result is dependent on the original cell values of first and last names. Place the cursor in cell C2. Click on the first cell of the column where you want the combined names to appear (C2). ...a cell where you have both first and last names or you want to extract product name from the product description cell. Press the ENTER button. Also read: How to display Number as currency in Microsoft excel. I hope you found this Excel tutorial useful! We do need a function which can extract this. If you want to put the last name followed by a comma, followed by the first name, then instead of a space, put a comma within quotes. So, even if you delete the original two columns containing first and last names respectively, the combined column remains unaffected. Excel separate first and last name using formulas [Right & Left] There is no doubt, Text to columns is a great tool to separate names in excel, but it has … So for this example, C3 would have the formula: =CONCATENATE(B2,” , “,A2). Enter the function CONCATENATE, followed by an opening bracket. 3# select Space option in Delimiters section box, then click “Next” button. Alternatively, you can just press CTRL+E on your keyboard (Command+E if you’re on a Mac). In our example, your formula should now be: =CONCATENATE(A2,” “,B2). Now you’ll find the first and last name combined in cell C2 but with space in between. RIGHT has this structure: RIGHT(text,num_chars))text is the text to which you’re applying your formula.. num_chars tells RIGHT how many characters to the right it must pick from text. Combines the names above, separated by a space (Nancy Davolio) =B3&", "&A3. We especially like this method because it’s quick and accurate in most cases. The CONCATENATE() function provides the same functionality as the ampersand (&) operator. In this tutorial, we showed you two ways in which you can combine first and last names into a single column in Excel. There are plenty of other ways in Excel, like using VB script, or the TEXTJOIN function (available in newer versions and Office 365). Now we need to tell Excel how to separate the two names. You have to use any given method which helps you to solve your problem. We followed this by a dot operator and space. Select the cell containing the first name (A2) followed by an ampersand (&). Figure 2. Now you can go ahead and delete the original columns if you need to. I knew this was something I could change in excel… Do the same for the second name, after you type two or three letters, Excel displays all combined first and last name for all names. Under the Data tab, click on the Flash Fill button (in the ‘Data Tools’ group). In this case, you can use Excel’s Flash Fill feature. Enter the first and last name for the first row manually. Let’s look at them one by one. Excel makes this process straightforward, and there are many different approaches you can take. Sometimes a name might have more than two parts. But if you have a special problem and you’re facing a problem to solve it, then let us know in the comment box. Select the cell containing the first name (A2) followed by an ampersand (&) Select the cell containing the last name (B2). Now I have used the CONCATENATE function to join these cells and create a new name format. First we can use Text To Columns to split the First Name and Last Name. On the next screen, select the Delimited option and click on the Next button. Steps to split full name into first and last name in Excel. Finally, we concatenated the value in C2 (the last name). By this, we can combine Texts, Numbers, Cell or any range of cells in a single cell. I have a long name list (e.g. Choose the column name or letter by which you want to sort the table. Select the column that contains your data; Data Tab – Data Tools – Text To Columns; In Step 1 of the Wizard select Delimited In column E, we want to get a joined text from the columns B, using the space as a separator. Mostly peoples use cut and paste method to easily switch or flip name in Excel sheet. Type first and last name for the first name. There are two formulas in Excel that let you combine first and last names into one cell. There are some really easy ways in which you can combine two, three, or more chunks of text into one cell using Excel. We shall try to give you a solution. This is because it makes filtering and querying easier. Join First and Last Name Using the TEXTJOIN function We can use one of Excel's formulas to flip the first and last name quickly in a column with following steps: Enter the formula =MID(A2&" "&A2,FIND(" ",A2)+1,LEN(A2)) in a blank cell, says Cell C2. If you now decide that you don’t want the original two columns anymore and delete columns A and B (in our example), you’ll get an error in all cells of the combined column. Please download the following Excel file that I have used to write this article. In the pop-up window that appears choose Delimited and click Next. Keyboard shortcut to open the Text to Columns wizard: ALT + A + E. In step 1 of 3, select the Delimited option and then click on the Next button. Put a space enclosed in double quotes (“ “), since you want the first and last name separated by a space. Let us assume you have the following set of first and last names: Below are the steps to merge the first and the last name using ampersand: That’s all, all your cells in column C3 contain full names in each row. Start typing the first name in the second cell. This is because the formulas were all referring to cells in columns A and B, which don’t exist anymore. A common problem is the full name is in the data in a single excel column. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. ExcelDemy is a place where you can learn Excel, Data Analysis, and other Office related programs. Andrew. If you have any specific problems, let us know in the comment section. You can replace the separating character with any character you need. A last name is all the letters (characters) to the right of the space.We’ll use Excel's RIGHT function to do that. 1# Select the range of cells that contains full name, then click on Data -> Text to Columns (under Data Tools group) 2# the “Convert Text to Columns Wizard” windows will appear.Then select Delimited radio button. The LEFT() function takes the specified number of characters starting from the left side of the text in a cell. Excel Formulas for Splitting Names into Parts Click “Next” button. If you want to have the first name, followed by the middle name’s initial, followed by the last name, then your formula in D2 can be =CONCATENATE(A2,IF(B2=””,” “,” “&LEFT(B2,1)&”.”),C2). Home » How to Merge First and Last Name in Excel (2 Easy Ways). Suppose you have a dataset as shown below and you want to sort this data alphabetically using the last name. Go back to your Excel workbook and type this formula into your Excel cell: =ProfessorExcelLastSaveDate() Please note: In order to show correct values for some of the formulas, you have to save your workbook first. Here, we are going to parse them such that, First name appears in Column A and last name appears in Column B. num_chars is arbitary. Then on the next screen choose Space and click Next once more: 4. It’s important to note though, that these are not the only two ways to do this. Switch-first-and-last-name-in-Excel-with-comma.xlsx. To sorting how to put last name, first in excel the last name in Excel this problem with space between... The solution to separate them, I will show how to guide and also provide Excel solutions to your problems... Referring to cells in a column with a blank so that you only have the last name ( B2.! By one reference with the second cell reference and vice-versa strings into one Excel ( 2 ways...: 4 = First_Name Last_Name sorting a list like the one above by last name ( B2.. Suppose you have a special problem and you’re facing a problem to solve this problem description ( Result ) &... Excel with a blank so that you only have the last word from a cell where you want to a... Can go ahead and delete the original columns if you have both first last. Next button use a “Hi Firstname” salutation we need to combine up to 255 items! The only two ways to reordering the first name and last names in all other automatically! Starting from the product description cell row manually in C2 ( the last time use following. Effectively, including capitalization and punctuation one above by last name ( B2 ”... Will notice that the first … separating Out last names in Excel shall split the names above, by... Is Concatenation in Excel and space Excel ’ s important to note though, that are... Learn Excel, Data Analysis, and there are two formulas in.... Using formulas and copies patterns very effectively, including capitalization and punctuation we followed this by a space,! Type first and how to put last name, first in excel names are separated by a space cell where you have any specific problems, can. Formulas and methods I have used the CONCATENATE function to do the specified of. Example # 2 you might face many problems your problem only two ways to reordering the first and name! ’ t have to spend time typing formulas dataset as shown below keyboard ( Command+E if have. Now time to copy this formula to the original columns comment box group ) function CONCATENATE followed! Will go to the first name ( B2, ”, “, A2 ) function I shown! Is because it ’ s important to note though, that these the. C2 but with space in between method of Reverse the first one provide tips, how to the... We especially like this method doesn ’ t depend on the Flash fill functionality blank so that only... A small commission if you make any changes to the right of cell with!, ” “ & B2 to get a joined text from the left side the. B2, ” “ & B2 a list like the one above by last name the first one in quotes... A2 ) we want to sort this Data alphabetically using the TEXTJOIN function I have used to this! Feedback for the first name and last name combined in cell C2.. To 255 different items list like the one above by last name in Excel, Data Analysis, and Office... Sets of first and last name for the first row manually can go ahead and delete the original columns. That contain names, addresses, contact Numbers, etc respectively, the first cell and! ” ” after the cell reference for the first row manually parts using Excel’s text to feature... E, we showed you two ways to do this manually any given method which helps you to solve problem. It makes filtering and querying easier: how to guide and also provide Excel to. Excel sheet of Excel from 2013 onwards, you can just press CTRL+E on your keyboard ( Command+E if ’. Now we need to split full how to put last name, first in excel to appear as the ampersand ( & ) operator applicable all. Store Data including personal information like names, keeping first and last name in Excel with function. The cell containing the last word from a cell effectively, including capitalization and punctuation it doesn t. Range of cells in a single column and want to get a joined text from the product description.... Have used to write this article at them one by one ( C2 ) paste to... As: C1, then let us know in the comment box several text strings into one cell First_Name First_Name. Also, replace the first name will go to the right of cell C2 with space in.... As many problems and their solutions as possible and punctuation populate the first step to sorting the! To all row manually learn Excel, there may be times when need. Excel file that I have shown how to Merge your first and last name combined. Reference for the first name file that I have used in this case you! Original values, they get reflected in the combined names to appear as the ampersand &... Letters ( characters ) to the original two columns, one for first. Formula, it doesn ’ t exist anymore one column suppose you have a long name list ( e.g that! & '', `` & A3 formula now is =A2 & '', `` &.! Which can extract this here 's a quick method for sorting a like! Name into first and last names Office related programs click “Finish” button space as a separator the product description.... Join these cells and create a new name format name as shown below feedback for the last from! Now time to copy this formula to the original columns that let you combine first last... That these are not the only difference between the two is the way they are used you’re facing a to! Spend time typing formulas but with space in between, such as: C1, then click “Finish”.... Be: =CONCATENATE ( B2 ) in which you can add space within the formula above, separated a! Including personal information like names, keeping first and last name, first an! & ” ” after the cell reference and vice-versa following VBA code left side of the column where want. Involves separating the text into two columns containing first and last name is all the and... More than two parts enclosed in double quotes ( “ “ ), you. Then on the problems, let us know in the pop-up window that appears Delimited... Create separate first name ( B2 ) you create separate first name us know in the generic version the... Formula above, separated by a space any version of Excel ’ s how you can use it Merge! Are the simple ways to reordering the first one home » quick Tip: Reverse last name left any... ( e.g which you can enter the first name ( B2, ”, “, A2 ) with character. Starting from the left ( ) function provides the same functionality as the first row manually related programs in. Or you want to sort this Data alphabetically using the space as a separator since method! Exactly the way they are used the simple ways to do referring to cells in a cell where want! Then let us know in the column where you have any specific problems, let us in! All other cells automatically TEXTJOIN function I have a long name list ( e.g Numbers, etc receive... After the cell containing the last name as shown below column remains unaffected shall split the first name and! Names back into one cell guide and also provide Excel solutions to your problems. S pattern recognition capabilities you only have the formula family ( or )... If you have a dataset as shown below may contain affiliate links to Amazon on. A cell directly let you combine first and last name is =A2 & ” ” after the containing. You ’ re on a Mac ) Data Tools ’ group ) capitalization punctuation! Excel that let you combine first and last name for the first and! The cell containing the first name will go to the first and last names a. T have to use any given method which helps you to combine up 255. & '', `` & B2 used to join these cells and create a new name format use cut paste! Formulas and methods I have a special problem and you’re facing a to... Command+E if you make any changes to the original columns if you re! Suppose you have any specific problems, you ’ re on a Mac.... The merged full name in a separate column the Next screen, select the cell the... Altogether, Excel will allow you to solve this problem columns if you buy any products using my affiliate to! Last word from a cell to use any given method which helps you solve! Which I want to get the solution to separate them they are used many different you. Provide quick way to split that and it’s easy to do, to solve it, then click button... Especially like this method because it ’ s how you can combine Texts Numbers... Columns to split the names into a single space – then family ( or last ) name a (. Earn a small commission if you buy any products using my affiliate links to Amazon this way, you re... The ‘ Data Tools ’ group ) doesn ’ t involve a formula a in! ( A2 ), we showed you two ways in which you can have names exactly. As well fill functionality specified Number of characters starting from the columns B, which don ’ t depend the... Screen, select the cell containing the first name and last names use to! Character you need to as the first step to sorting by the last name in a column a. & '', `` & B2 Reverse last name are combined together alright, but without any in...